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Job Opening: Director of Finance and Administration



Job Description:

A direct report to the NC Community Action Association Executive Director, the Director of

Finance and Administration will be responsible for planning, directing, leading and developing an internal team to support the following areas: finance, business planning and budgeting, grant administration, human resources, and administration. The incumbent is also responsible for administering operations, procedures and resources to facilitate organizational effectiveness and efficiency. This role is a permanent, full-time exempt position. The salary range is 60-75K with benefits including health insurance, vacation, retirement, holidays, and sick leave.


Key Responsibilities:

Fiscal Operations

Assume full management responsibility for fiscal management and activities related to finance and accounting management, including revenue estimating, cash flow management, financial reporting and contract and grant preparation. Oversee a variety of financial activities, including the preparation of reports, reconciliation of various ledgers and management of all cash control functions. Maintain accurate financial records in accordance with appropriate standards (i.e., GAAP, GASB, FASB, etc.). Perform general accounting functions including preparation or review of journal vouchers, accruals, expense transactions and reconciliations. Analyze and interpret financial reports of organization’s expenditures; determine trends and prepare projections; advise executive director and board on financial data used for decision making. Monitor federal and state grant and general funds; request reimbursement of funds from participating agencies. Maintain strong internal controls and ensure compliance with applicable federal, state, and local regulations. Monitor and audit contracts; initiate renewals, including terms with vendors, purchase orders and payment procedures. Review invoices and statements to ensure that all information is accurate and complete. Prepare and make bank deposits; lead audit preparation activities, grant billing and reporting, and monitor internal controls for compliance. Assist executive director with identifying, developing and cultivating relationships with corporations and funding sources and using these relationships to further efforts to secure additional funding for the organization.


Human Resources, Technology and Administration

Further develop and organize HR and administrative functions. Ensure employee benefits are in place, manage timesheets, process payroll, background checks, maintain personnel files and manage employee benefits. Develop, revise and maintain administrative policies and operations procedures. Supervise office staff and evaluate staff performance. Interact with clients, vendors and visitors. Review and approve supply requisitions. Create and modify

documents such as invoices, reports, memos, letters and financial statements using word

processing, spreadsheet, database and/or other presentation software such as Microsoft

Office, QuickBooks, Excel, Access or other programs. Prepare fiscal reports for bi-monthly board and committee meetings.


Key Knowledge, Skills and Abilities:
  • Dependable, organized and outcomes-driven.

  • Personable team-player, hands-on, participative management style who can contribute to a small but growing nonprofit office environment.

  • Working knowledge of the business operations of a nonprofit.

  • Working knowledge of federal and state funding guidelines governing a nonprofit.

  • Working knowledge of business and management principles, budgeting and state and federal regulations pertaining to the agency.

  • Working knowledge of budgeting and fiscal planning in a nonprofit.

  • Working knowledge of sourcing for funding.

  • Knowledge of accounting and reporting software.

  • Strong financial management skills with working knowledge of Quick Books, Windows

  • Strong written/oral communication skills

  • Excellent organizational and problem solving skills.

  • Ability to handle simultaneous projects and meet deadlines.

  • Ability to develop, manage and supervise others.

  • Commitment to training programs that maximize individual and organizational goals across the agency and network of agencies, including best practices in finance and human resources activities.


Qualifications:
  • Minimum of a bachelor’s degree in finance, accounting or business administration or related field; ideally an MBA/CPA

  • At least 5 years of professional experience in finance, accounting or related field, ideally in a nonprofit environment

  • At least 3 to 5 years’ experience working at a management level, ideally with senior management level responsibilities


Drug Testing & Background Check:

Applicants being considered for hire must pass a drug test before beginning work or receiving an offer of employment. Refusal to submit to testing will result in disqualification of further employment consideration. As a condition of employment, the candidate must undergo a criminal conviction investigation. Conviction(s) revealed through the background check may not necessarily result in a bar to employment. All convictions are evaluated on a case-by-case basis, considering the nature and gravity of the conviction, time elapsed since the conviction, and job-relatedness.


Physical Demands & Working Environment:

The duties of this job are regularly performed in a normal office environment. This position generally works 40 hours per week with occasional evening or weekend hours. Periodically, the employee may work remotely and be expected to meet outside the office and coordinate events at other locations. The employee is expected to meet the physical demands to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


General:

This job description describes the general nature and level of work performed by the

employee assigned to this position. The employee may be required to perform other job-

related duties as requested by the Executive Director. All requirements are subject to change

over time, and to possible modification to reasonably accommodate individuals with a

disability.


Notice of Nondiscrimination:

The NCCAA is committed to equal opportunity for all persons without regard to sex, age, race, color, religion, creed, national origin, marital status, disability, or sexual orientation, and any other class of individuals protected from discrimination under state or federal law. It is the policy of the NCCAA to comply with all federal, state, and local laws and regulations regarding equal opportunity. In keeping with that policy, NCCAA is committed to maintaining a work environment that is free of unlawful discrimination and harassment. Accordingly, NCCAA will not tolerate unlawful discrimination against or harassment of any of

our employees or others present at our facilities by anyone, including any supervisor, coworker, vendor, client, or customer of NCCAA.


How to Apply:

Interested professionals should email their resume and cover letter to Annette.bryant@nccaa.net. The position will remain open until filled.

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